Category Archives: Records Management

Farewell to Records Services Archivist, Lawrence Giffin

Today are hearts are heavy as we bid adieu to Records Services Archivist extraordinaire, the one-and-only, Lawrence Giffin. Lawrence joined UARMS staff in 2011 and for the past two and a half years has led the records management services program … Continue reading

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NARA’s Capstone Email Initiative: A Virtual Discussion

Last week, Electronic Records Archivist Meg Tuomala participated in a virtual discussion about the National Archives and Records Administration’s (NARA) Capstone Email Initiative, which gives guidance on a new way for federal agencies to manage email records. The discussion was … Continue reading

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Email and Records Management Training This Wednesday

Are your filing cabinets bursting with old records? Is your email inbox overflowing with emails? Would you like to become better and more efficient at managing your records and emails? Email and Records Management is a basic overview of the … Continue reading

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Web archiving fulfills RM needs, too

A few weeks ago, we posted about UARMS’ web archiving program and the work we’re doing to collect and preserve University websites. As archivists, we see websites as important documents that are a fundamental part of today’s culture. Many websites … Continue reading

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Cleaning House

Recently UNC Libraries launched a new, redesigned website. As any archivist should, we took this opportunity to look at some of the older, somewhat outdated content of the previous website and flag materials for archiving. Amongst other items, we decided … Continue reading

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Weeding the Backlog

Not everything that the University Archives accessions meets the criteria for permanent retention, especially when handling materials that are part of our backlog, which may have been accessioned years ago under different policy. The process of separating permanent from non-permanent … Continue reading

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Records Management Tip #4: How to Use the Records Retention Schedule

All records created by university employees are public records, as defined by N.C. G.S. 132, the Public Records Law. One of the provisions of the Public Records Law gives authority to the Department of Cultural Resources to authorize the destruction … Continue reading

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General Records Retention and Disposition Schedule

The University of North Carolina at Chapel Hill and UNC General Administration have a new records retention schedule!

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Records Management Tip #3: Record Keeping with an Eye toward End of the Record’s Life Cycle

How can a campus unit manage its files so that it’s ready for whatever comes its way, whether a public records request, a subpoena, or a loss of records-storage space? We’ve got some tips on creating consistent record-keeping procedures with … Continue reading

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Records Management Tip #2: Managing Your Email

Email has become an invaluable tool for conducting business at the university, but each university email is a public record, which means that it must be retained for a specific period of time and can’t always be deleted when you … Continue reading

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