Policies & Guidelines

Criteria for Inclusion

Digital objects eligible for inclusion in the CDR include works of a scholarly or creative nature, as well as university records kept in accordance with the North Carolina Public Records Law that have a permanent retention. These object types may include, but are not limited to:

  • Publications
  • Unpublished Scholarly Works
  • Datasets
  • Research materials
  • Learning Materials
  • Institutional Records
  • Electronic Theses and Dissertations
  • Audio or Visual Files

CDR submissions must be produced, submitted or collected by UNC-CH faculty, researchers, staff or students. Any university college, school, department, program or research center may make a request to create a presence on the CDR.

For more information, please see the CDR Collection Development Policy.


If the depositor holds the copyright, the depositor retains copyright of materials deposited in the CDR. The CDR requires that the copyright holder allows the non-exclusive distribution and preservation of the work when depositing content.

For special circumstances, arrangements can be made to place embargoes of varying lengths or to restrict access to a specific community (i.e.. UNC only).

For unpublished work, the author/creator usually can negotiate institutional repository permissions with the publisher prior to publication. Contact the library Scholarly Communications Officer, Anne Gilliland, for assistance with modifying a publisher agreement or use the SPARC Author’s Addendum. For an online version of this form or for more information about author rights, visit SPARC Author Rights.

Copyright holders may prefer to use the Creative Commons Licensing Model. This model is an alternative to conventional copyright in that it allows the creator to define the spectrum of possibilities between full copyright with all rights reserved and public domain where no rights are reserved. Full descriptions of the licensing options are available at http://creativecommons.org/about/licenses/.

For more information, please see the Non-Exclusive Deposit Agreement.

Access Restrictions

The CDR supports and encourages open access to scholarly content and also supports restricted access needs. To request restricted access to some or all of your materials, 1) identify which of your materials need special restrictions, then 2) determine what level of restriction is needed.

Publicly available: Available to anyone on the web

UNC campus online:  available only to those with a Onyen.

Embargo: Information about an object is public. Object is restricted for a specified period of time, then becomes public.

Metadata only: Information about an object is public, but not the object (file).

Preservation and Stewardship

For more information about the stewardship and long-term preservation of materials deposited into the CDR, please refer to the CDR Preservation Policy.

Withdrawal from the CDR

There exists the possibility that complaints arise regarding alleged copyright or licensing infringement violations pertaining to material included in the Carolina Digital Repository (CDR), or material that is deemed to be potentially libelous, plagiarized, or legally offensive. In the event that such a complaint is made, it will be referred to the Scholarly Communications Officer within one working day of receipt. The Scholarly Communications Officer will be responsible for assessing, within a second working day, what risks may be incurred by leaving the offending materials accessible or visible. If such risk seems likely, the Repository Librarian will take action to make the digital object inaccessible, although some metadata relating to the material may remain searchable and viewable.

The Repository Librarian or Scholarly Communications Officer should inform the depositor of the material that a complaint has been lodged. The Scholarly Communications Officer may also seek the advice of University Counsel in determining the ultimate resolution of the complaint. A record of the complaint and its resolution should be recorded with the metadata for the collection of which the object or objects are a part and associated with the submission agreement under which the material was acquired.