Why should I deposit my material into the Carolina Digital Repository?
The CDR provides a secure home for your research and scholarly work. The University and the Library are committed to providing long-term access to materials placed in the repository, and are vigilant about securing and backing up data.
In addition, the CDR employs standards that allow materials to be discovered and indexed by public search engines such as Google and Google Scholar. This makes your work accessible for your continued research and the work of others. Works can also be restricted from public view.
What happens to my material once I deposit into the CDR?
Materials are accessible via the CDR website (unless embargoed or set for restricted access). Deposited materials will be keyword indexed and searchable through the CDR and public search engines. We strive to permanently maintain materials in the repository, but if there is a need to remove material, please refer to our Withdrawal from the CDR. If you see an error in a work, please contact us.
Why is the CDR a better place for my work than my departmental web page?
Once submitted to the CDR, your digital scholarship will become part of a systematic digital preservation program so that years from now, you and others can count on accessing and using your research. You submit the material and the CDR takes care of the rest.
How long does the depositing process take?
Faculty works submitted through the Open Access Carolina form are made available immediately, with the exception of embargoed content.
Otherwise, the timeline depends on the size and complexity of the collection. CDR staff will first meet with you to find out more about your collection and become more familiar with the materials. CDR staff will coordinate preparation of technical data and transfer of the collection.
Can I deposit on someone else's behalf (or have my student deposit on my behalf)?
Yes. When submitting through the Open Access Carolina form, just be sure to enter the email address of the author under “Email Address for Deposit Receipt.”
Can I submit a publication created in my class that includes student authors?
You can deposit publications created in your class if we have the record that each student author has agreed to the terms of deposit. For help see Depositing Student Work.
Can I create a DOI (digital object identifier) for my work?
CDR staff can create DOI’s for individual works by request. If you would like a DOI for your submission OR if you have an existing DOI to add, contact us. In the comments, include a link to the work in the CDR and to the DOI (if it already exists), and we can make these changes for you.
How do I review and publish student work for my department's digital collection?
If you are the administrator responsible for publishing student work for your department, log in to the Carolina Digital Repository by clicking the “Login” button at the top right of the screen and following the Single Sign-on procedure. When you return to the CDR home page, click the “Admin” button at the top right of the screen. This will bring up an administrative screen with your collection displayed. To the right of your collection, click on “Review unpublished items” or click on your collection name and navigate to a Review Folder if your collection has one. This will bring up a list of unpublished work that you may review by clicking on each item to preview it. When you are ready to publish, click in the box next to each item in your list that you want to publish and click the “Publish” button that will appear at the top of your list.
What materials does the CDR accept?
The CDR accepts a wide range of digital objects created and/or maintained by UNC faculty, students, library special collections, and University Archives and Records Management Services. These object types include, but are not limited to: publications, research materials, institutional records, and electronic theses and dissertations. For more information, please see the CDR Collection Development Policy. Please note the CDR can not accept data that needs to be encrypted.
Can I list the CDR on my Data Management Plan for a grant proposal?
UNC faculty may be able to list the CDR on grant proposals. Please contact us before listing the CDR on your grant to make sure your material fits the criteria for inclusion.
Things to consider:
Number of files
File sizes and total of all files
Any special access or interoperability needs
Are you the PI on the project?
Does the data sensitive or have encryption needs?
What information can I send to grantors about the digital preservation in the CDR?
Depositors can make works publicly available or restrict access to their materials. The basic access levels are: public, embargo, metadata-view only (not files), and authenticated access via Onyen. See Access Restrictions for more information.
Can I make changes to my material after it has been deposited into the CDR?
Materials deposited into the CDR should be completed works instead of in-progress works. However, if you find an error, or have a need to edit a record, please contact us.
What is the Non-Exclusive Deposit Agreement?
This agreement is required for all submissions and grants UNC a non-exclusive right to reproduce, translate, and distribute your materials for the purpose of preservation and public access. For more information, please see the Non-Exclusive Deposit Agreement.
What is Open Access?
Open Access is the free, online availability of scholarly research. The CDR supports Open Access, ensuring long-term preservation and access for materials produced by the UNC community.
For more information on Open Access, please see the Guide to Open Access and Scholarly Communications.
Can I remove my work from the CDR?
Works in the CDR are meant for long term preservation and access and in most cases should not be removed. However, if you find material in the CDR that you believe should be removed, you may notify the CDR staff. The Scholarly Communications Officer and Repository Librarian will work to resolve the issue and, if deemed necessary, make the material inaccessible. For more information, please see Withdrawal from the CDR.
Does the CDR accept only digital files?
Yes. The CDR only accepts material in digital form. We do not digitize materials as part of our current services.
What file formats can I submit to the CDR?
The CDR can accept most file formats, but CDR staff may want to consult with you before depositing materials in rare or obsolete file formats. The CDR makes audio and video files available for download, but does not provide streaming.
Is there a file size limit for CDR submissions?
For files submitted through the Open Access Carolina form, there is a total submission limit of 500MB (including supplemental files). If you would like to submit larger files, please contact us.