How to Add and Deposit as a Proxy Depositor

What is a Proxy Depositor?

A proxy depositor is a designated person who can deposit work on your behalf. Faculty members may wish to designate graduate assistants or office staff as proxies.
Due to FERPA regulations, faculty and staff wishing to deposit work authored by their students will need to submit explicit permission from the student authorizing the deposit. For more information, contact us.

How Do I Add a Proxy Depositor to My Work?

  1. Log in to the CDR. Click on your Onyen in the top right corner and select “Dashboard” from the drop-down menu.
    user menu, the dashboard link is circled in red
  2. In the menu on the left side of your screen, select “Your Activity”, then “Manage Proxies.”
    menu on the left side of the dashboard. "Your Activity" and "Manage Proxies" are highlighted.
  3. In the box under “Authorize Proxies,” search for the Onyen of the user whom you would like to designate as your proxy.
    search box to add proxy user. four test accounts are displayed.
    Click on their Onyen to add them to the “Current Proxies” column.
  4. Your proxy will receive a notification from the CDR informing them that they can now deposit works on your behalf.

I’m a Proxy Depositor. How Do I Deposit on Behalf of Someone Else?

  1. Login to the CDR and select the appropriate form for the work that you would like to deposit.
  2. Fill out the form to add a new work and select a visibility setting as you normally would.
  3. Before submitting the form, in the “On behalf of” box on the right side of the page, select the Onyen for the person you are representing from the drop-down menu. Note that this option will not appear if you have not been designated as a proxy depositor.
    visibility and on behalf of box on the Add Work page
  4. Check the Deposit Agreement box and click “Save.”
  5. You’re done! The work will appear in your “Managed Work” tab in your Work Dashboard.
    managed works and your works tab on the works page. managed works is highlighted.

Watch a video demonstrating the proxy deposit process: