Visit to UK for work on born-digital archives

Erin O’Meara was fortunate enough to be awarded an International Council on Archives grant to travel to London and Glasgow to hold two workshops and attend other meetings in order to promote and get feedback about Curator’s Workbench, a locally produced and open source software to help prepare digital materials for submission into our institutional repository. Greg Jansen, the software developer for Curator’s Workbench, also attended.

The first workshop was at the British Library in London. Librarians, archivists and technologists from the British Library, London School of Economics, King’s College London, JISC, University of Hull, and the University College London attended. The following week, Erin and Greg went to the University of Glasgow to hold the same workshop in Scotland. Librarians and archivists attended from University of Glasgow libraries, University of Glasgow HATII, and Heriot-Watt University.

The goal of the workshops was to promote the ingest preparation software, gather feedback about the future uses and features of the tool, find potential partner institutions that want to help develop the software and to have a broader discussion about approaches to workflow for handling born-digital material.

Erin and Greg had great discussions with attendees and hope to share more information as it comes up. In the meantime, some of the feedback received is being used to add to the features list on the Curator’s Workbench github site.

For another discussion of the visit, Simon Wilson wrote a great post about his time at the workshop on the born digital archives blog.

New and revised finding aids for University Archives and University history-related collections

Below is a list of new and revised finding aids for collections held in the University Archives and collections relating to University history.  If you have any questions about these collections, please contact Wilson Special Collections Library at wilsonlibrary@unc.edu.

New:

Carolina Association for Medieval Studies (#40282): http://www.lib.unc.edu/mss/uars/ead/40282.html

Carolina Center for Jewish Studies (#40283): http://www.lib.unc.edu/mss/uars/ead/40283.html

Music Library (#40225): http://www.lib.unc.edu/mss/uars/ead/40225.html

Retired Faculty Association (#40231): http://www.lib.unc.edu/mss/uars/ead/40231.html

School of Journalism and Mass Communication (#40280): http://www.lib.unc.edu/mss/uars/ead/40280.html

University of North Carolina Hospitals Volunteer Association (#40330): http://www.lib.unc.edu/mss/uars/ead/40330.html

Revised:

Department of Biochemistry and Nutrition (#40122): http://www.lib.unc.edu/mss/uars/ead/40122.html

Department of University Housing (#40129): http://www.lib.unc.edu/mss/uars/ead/40129.html

Dialectic Society (#40152): http://www.lib.unc.edu/mss/uars/ead/40152.html

Division of Extension and Continuing Education (#40137): http://www.lib.unc.edu/mss/uars/ead/40137.html

News Service (#40139): http://www.lib.unc.edu/mss/uars/ead/40139.html

Office of the Dean of the Graduate School (#40107): http://www.lib.unc.edu/mss/uars/ead/40107.html

Office of the Registrar and Director of Institutional Research (#40138): http://www.lib.unc.edu/mss/uars/ead/40138.html

Office of the Dean of Women (#40125): http://www.lib.unc.edu/mss/uars/ead/40125.html

University Development Program (#40136): http://www.lib.unc.edu/mss/uars/ead/40136.html

University history-related collections:

School of Public Health Photographic Collection (NCC Photographic Archives, P0059): http://library.unc.edu/wilson/ncc/pcoll/inv/P0059/P0059.html 

Summertime is Records Management Time

The summer months are a quiet time here at Carolina as most of the students have gone home (or elsewhere) for the summer.  The few that remain are immersed in intensive summer school courses, or working on campus or in town.

Campus can seem almost deserted this time of year.  The sidewalks are empty, there’s virtually no one hanging around the Pit, and there are minimal lines and wait times at the few food-and-drink stops that remain open.

Deserted campus walk by Flickr user docta puella.

But don’t be fooled, there’s still a large group of people hard at work from Graduation day until the first day of classes.  In fact, for many University staff this time of year is no less busy than August through April, it’s a time when we can catch up of administrative tasks, such as records management!

Piles of files... by Flickr user jspad

So if you are a staff member finding yourself sorting through “piles of files” this summer and need help give us a call at 962-6402 or email us at recman (at) unc (dot) edu to schedule a consultation.  We are more than happy to help you start making sense of the mess!

 

 

Jubilee at UNC!

From 1963 to 1971, the end of the spring semester at UNC was marked by Jubilee.  The concert progressed from a relatively small affair on the lawn in front of Graham Memorial to much larger events that took place on Polk Place, Fetzer Field, Kenan Stadium, and Navy Field.

In 1963, the Four Preps, the Chad Mitchell Trio, and Iain Hamilton performed at the first Jubilee.  The Four Preps was the main concert on Friday evening and about 5,000 people attended.  The Saturday and Sunday afternoon concerts were each attended by about 2,500 people.

1963 Jubilee program
1963 Jubilee program from the Records of the Student Union
Photograph of the 1963 Jubilee
Photograph of the 1963 Jubilee from the Records of the Student Union

Since then, a variety of musicians and musical groups, and even one comedian has performed at Jubilee, including Flatt and Scruggs and the Foggy Mountain Boys, The Serendipity Singers, The Sinfonians, The Platters, Johnny Cash and June Carter, The Temptations, Neil Diamond, James Taylor, B.B. King, and Joe Cocker.  The comedian was Fred Smoot.

In 1966, the first two nights of Jubilee took place in Carmichael Auditorium because of the weather and then in Polk Place on Sunday afternoon.

The Bitter End Singers performed on Friday night in front of 5,500 people.  On Saturday, David, della Rosa, and Brooks, Jay and the Americans, and Al Hirt performed for 7,200 people.  And on Sunday afternoon Charlie Byrd performed on stage in Polk Place in front of South Building.

1966 Jubilee program
1966 Jubilee program from the Records of the Student Union
1969 Program
1969 Jubilee program from the Records of the Student Union

Forty years ago on April 30 – May 2, 1971 the last Jubilee concert was held.  And by then the concert had changed a lot from its early years.  There were more performers and the crowds were much larger.  The performers included Chuck Berry, Spirit, Cowboy, Muddy Waters, the J. Geils Band, the Allman Brothers, and Tom Rush, among several others.

The attendance was 17,500 on Friday night, 23,000 for Saturday night, and 9,000 for Sunday afternoon.

Ticket from the 1971 Jubilee
Ticket from the 1971 Jubilee from the Records of the Student Union

A week after the 1971 concert was held, the Student Union Activities Group recommended that Jubilee “be discontinued and that the money be used to increase programming throughout the entire year.”  Jubilee had just grown too big and had been marred by complaints about noise, trash, and the large crowds for several years.  The 1971 concert with its huge and unruly crowd was the last straw.  Concert goers tore down fences and a security guard hired for the event was severely injured trying to stop people from flowing through the holes.

Daily Tar Heel photograph of the 1971 Jubilee
Photograph of the security guard being tackled by concert goers rushing through the holes cut in the fence. Published in the May 5, 1971 edition of the Daily Tar Heel.

Fortunately, the history of Jubilee at UNC is preserved in the University Archives.  From programs, memos between University officials, correspondence, contracts with performers, scrapbooks, fliers, posters, photographs, and pins, you can trace the evolution of Jubilee from a small affair in front of Graham Memorial Union to the large crowd at Navy Field.

Of special note is the film of the 1971 Jubilee created by Jim Bramlett, Rick Gibbs, and Charlie Huntley, as well as H. B. Hough, Bill Hatch, Rod Waldorf, Peter Chaikin, Jim Eldridge, and Tom Eshelman.  This film is part of the Records of the Student Union and a DVD is available for viewing in the reading rooms of Wilson Library.  A short clip from the beginning of the film is available here:

Materials about Jubilee are available in at least a couple of different collections in Wilson Library, and many of the documents and some photographs have been digitized. For more information and links to digitized materials, please see:

Acquiring Born-digital University Records

Most departments have moved from creating and managing paper records to handling files in digital formats. University Archives is now receiving records of permanent value that are born-digital. We are developing our skills and tools to handle these digital files.

Here are some highlights:

  • We use write blockers like the Tableau T35es and Tableau T8-R2 to ensure that materials are not altered during the transfer process.
  • We have a great tool that prepares the materials for the Carolina Digital Repository called Curator’s Workbench. It’s free, open-source software that other repositories can use for handing digital materials.

If you are part of a unit on campus that has digital materials that you’d like to transfer to University Archives, please contact us.

It’s Ask Archivists Day, Today and Everyday

June 9th is Ask Archivists Day on Twitter.  By tweeting questions to @AskArchivists or using the #AskArchivists hashtag you can get all sorts of questions answered by archivists around the globe.

So ask away!  But remember that University Archives staff is here everyday to answer any questions you may have about what we do and what we have here at University Archives, UNC history, even records management.  And if we can’t answer your question, we will refer you to someone who can.

 

Cool New Collection: Professor Bob Goldstein’s Gig Posters for Science

 

This past spring University Archives acquired a wonderful collection of posters from UNC Professor Bob Goldstein.  Goldstein creates these posters to advertise guest lectures and the distinguished lecture series the within the Department of Biology.

The posters are “gig” style posters, similar to the ones you see plastered on telephone poles and kiosks around town advertising shows at local music venues.  In fact, this is where Goldstein found the inspiration to begin creating these unique posters.  They were screen printed locally at design and print shop The Merch.

Take a look at the posters in the Gig Posters for Science Flickr stream, and if you want to see the real thing, come visit us in Wilson Library!

(Image courtesy of Flickr user gigpsforscis)

Revised finding aids for University Archives and University history-related collections

Below is a list of somewhat significantly revised finding aids for collections held in the University Archives and collections relating to University history.  If you have any questions about these collections, please contact Wilson Special Collections Library at wilsonlibrary@unc.edu.

Athletic Communications Office (#40308): http://www.lib.unc.edu/mss/uars/ead/40308.html

Office of Chancellor: W.B. Aycock (#40020): http://www.lib.unc.edu/mss/uars/ead/40020.html

Office of Chancellor: Christopher Fordham (#40024): http://www.lib.unc.edu/mss/uars/ead/40024.html

Office of Chancellor: Paul Hardin (#40025): http://www.lib.unc.edu/mss/uars/ead/40025.html

Office of Chancellor: Michael Hooker (#40026): http://www.lib.unc.edu/mss/uars/ead/40026.html

Office of Chancellor: R.B. House (#40019): http://www.lib.unc.edu/mss/uars/ead/40019.html

Office of Chancellor: William O. McCoy (#40227): http://www.lib.unc.edu/mss/uars/ead/40227.html

Office of Chancellor: James Moeser (#40228): http://www.lib.unc.edu/mss/uars/ead/40228.html

Office of Chancellor: Paul Sharp (#40021): http://www.lib.unc.edu/mss/uars/ead/40021.html

Office of Chancellor: J.C. Sitterson (#40022): http://www.lib.unc.edu/mss/uars/ead/40022.html

Office of Chancellor: Ferebee Taylor (#40023): http://www.lib.unc.edu/mss/uars/ead/40023.html

Office of the Dean of the College of Arts and Sciences (#40076): http://www.lib.unc.edu/mss/uars/ead/40076.html

Office of the Provost (#40039): http://www.lib.unc.edu/mss/uars/ead/40039.html

Order of Gimghoul (#40262): http://www.lib.unc.edu/mss/uars/ead/40262.html

Order of the Golden Fleece (#40160): http://www.lib.unc.edu/mss/uars/ead/40160.html

University of North Carolina Papers (#40005): http://www.lib.unc.edu/mss/uars/ead/40005.html
The early records of the University.

University history-related collections:

University of North Carolina at Chapel Hill Department of Pediatrics Photographic Collection (NCC Photographic Archives, P0060): http://library.unc.edu/wilson/ncc/pcoll/inv/P0060/P0060.html

King, Roger, films (Southern Historical Collection, #5340): http://www.lib.unc.edu/mss/inv/k/King,Roger.html
This collection contains three 8mm films documenting life at the University of North Carolina from 1940-1943. They were shot in and around Chapel Hill, N.C., and on the campus of the University of North Carolina. They document University of North Carolina fraternity life, including Chi Phi, Delta Kappa Epsilon, Phi Delta Theta, pledges, rushing, and hell-week; University of North Carolina student life, including parties, banquets, dances, and the bar scene; University of North Carolina sports, such as football, baseball, track, tennis, and lacrosse; University of North Carolina holidays such as Student-Faculty Day and May Day; and the Old Well.

Reaching Out to Students

This past spring, Jay and Meg worked with colleagues in the North Carolina Collection to curate an exhibit titled From Di-Phis to Loreleis: 150 Years of Student Organizations at UNC.

A photograph of a banquet held by the Order of the Ghimghoul featured in the exhibit.
A flier featured in the exhibit.

The exhibit provided us with a great opportunity to reach out to student organizations and groups interested in preserving their piece of Carolina history.  In April we held Students Make it Last Longer, an event to promote the exhibit and increase student interest in the Archives.

We are proud to say that the event was a success!  Many students came to look at the exhibit, have a snack, chat with us, and learn more about donating their student organization records to the Archives.  Here are some photos that Jay and Meg took at the event–

University Archivist, Jay Gaidmore, talking to a student about her organization's archives.
Students browsing the exhibit.

If you’re in a student organization or group and are interested in working with University Archives to preserve your Carolina legacy please contact us, we’d love to chat with you!

 

Welcome!

Welcome to “For the Record,” University Archives and Records Management Services’ (UARMS) blog.  We look forward to using this space to share content with you and make announcements regarding our services.

Expect posts from UARMS staff, students, and friends on diverse topics such as

  • University history,
  • records management,
  • interesting finds from the Archives, and
  • archives-related news and events.

Thanks for visiting!  If you have any tips, suggestions, or other comments for us please let us know!